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What I Will Be Doing at the 2014 ALA Annual Conference

A. Programs Where I Will Be Speaking

At this year’s ALA conference, I will be participating in three programs as invited panelists and speakers. If any of these topics interests you, come on by!

Game Making Interest Group Sunday June 29, 8:30-10 AM

This is the meeting of LITA Game-Making Interest Group. At the conference this year, several chapter authors of the recently published book, Games in Libraries: Essays on Using Play to Connect and Instruct (McFarland, 2014), will be discussing the ideas that they put into the chapters they contributed to this book. I will briefly talk about my chapter “Learning with Games in Medicine and Healthcare and the Potential Role of Libraries.” and the variables that affect the pedagogical efficacy of games. Most of the time at the meeting will be spent on a discussion between the attendees and the chapter authors. So bring your ideas for the exciting discussion on libraries, games, and gamification. Below are the slides for my part.

Top Technology Trends Sunday June 29, 1-2:30 PM

I am very excited to be on the Top Technology Trends panel this year. The trend that I will be talking about is Biohackerspace and DIYbio. Never heard of either of them? Check out this TED talk by molecular biologist, Ellen Jorgensen, who is also the founder of GenSpace in Brooklyn.

Won’t be attending the ALA conference this year? There will be live streaming! Follow the Twitter hashtag #ALATTT, and the live stream URL will be posted on the event day by @toptechtrends. The recording will also be made available later. (Big thanks to LITA Top Tech Trends Committee members for making this happen!)

All the trends that will be discussed by this year’s panelists are up on the Top Tech Trends page. This year’s trends include exciting topics such as Open hardware and Personally-tuned discovery system.

Emerging Leaders Interest Group World Cafe Sunday June 29, 3-4:30 PM

This is a meeting for past and present ALA Emerging Leaders, and I will be representing my 2011 class of Emerging Leaders along with other past ELs representing their class. Other EL class representatives are: 2013 Tyler Dzuba, 2012 Erica Findley, 2010 Leo Lo, 2009 Lisa Carlucci Thomas, 2008 Lauren Pressley, 2007 Alexia Hudson-Ward.

The questions that the each class representative will answer are:

  •  What was the best thing that happened to you since being named EL?
  •  Is it really true that being an EL is your ticket to fame and glory within ALA?
  •  Do you think you’re in your place in your career now because of the EL experience? Why and why not?What was the most important/memorable thing you learned from your EL experience?

If you have been one of the ALA Emerging Leaders, come chat with us and other ELs to talk about your experience!

B. Programs that I Will Be Attending

Now that I covered the programs where I will be speaking at, I may as well share some of the programs that I am planning to attend. Please comment if I missed anything great and hopefully this may help others in deciding what program to attend among the wide array of great choices.

Friday June 27

“Enough PHP to Be Dangerous” 9 AM – 5 PM

I am arriving at Las Vegas in the morning. If I can still function after the five hour flight and don’t crash at my hotel room, I will be at “Enough PHP to Be Dangerous” program to hang out with librarians who are interested in coding. This is not an official ALA program. But if you are interested in learning how to code, this should be on top of your list along with the LITA/ALCTS Library CodeYear IG Meeting on Saturday!

“Enough PHP to Be Dangerous”  is an event organized by Tim Spalding at LibraryThing. It will be 9am-5pm at Embassy Suites Convention Center, three blocks from the Convention Center. To cover the cost of the room and the free lunch, donations will be appreciated ($55 per person). Hope you can support so that more programs like this will continue to take place in the future!

Taiga Forum Meeting 2-4PM

I have never been at a Taiga Forum meeting. So I am planning to check out the program at the Annual this year. The program description says it will cover the way search firms look for academic library AULs & ADs. I am currently in an AD position and so I am hoping that this program will also cover the leadership qualities and experience sought from current and future AULs and ADs.

Even if you are not in a AUL or AD position, if you are interested in learning how decision-makers are selected for an academic library leadership positions, this may be a useful program to you. Or like me if you are just curious about Taiga Forum, that will do as well since the Taiga Forum always produces a controversial position paper.

LITA Open House 3 – 4 PM

If you are curious about LITA, make sure to check out LITA Open House program. Then come to the LITA Happy Hour on Sunday. If you work in libraries and work with technologies, LITA is a great place for you to meet like-minded, super-friendly, and knowledgeable people.

Opening General Session – Featuring: Jane McGonigal 4-5:15PM

And of course I am going to this one as I am a big fan of gamification. I will be also writing another Library Technology Report to be published by ALA TechSource on the topic of gamification this year. (My previous one was titled “The Library Mobile Experience: Practices and User Expectations”.) So hopefully I will get some insight from McGonigal, who is well known form her book, Reality is Broken.

Saturday June 28

> 8:30-10 AM

I think I will be at one of these places. Too many good choices.

> 10:30-11:30AM

Is the Public Library the New Education Institution of the Future?

I think public and academic libraries need to communicate and learn from each other more. This is the program that was recommended to me by Amy Garmer at Aspen Institute, whom I met at the Future of the Libraries Meeting this spring organized by ALA current president Barbara Stripling. She told me about the recent program she worked on at Aspen Institute, which interviewed many policy makers and various industry business people regarding the future of public libraries. It is likely that I will miss this because I have to go to the Top Tech Trends Committee meeting at the same time. But I think some of you may want to check this out!

Top Technology Trends Committee

I will be a good committee member attending my TTT committee meeting while missing the other two LITA committee meetings that are taking place at the same time.

New Members Discussion Group

ACRL New Members Discussion Group is a vibrant and friendly informal group that can be amazingly useful to new academic librarians and librarians-to-be. I highly recommend this meeting, and this year it has a great topic – the identity of academic librarians – and great speakers. There is a strong chance that if you like this group, you will end up hanging out with a lot of cool people at ACRL. It is at the same time as ACRL President’s Program: Financial Literacy at Your Library though. So you will have to make a wise choice!

> 1 – 2:30 PM

Library Code Year Interest Group

I will be probably going to be at this meeting! The topics look fantastic.

But if you are less interested in coding, some other options which I would be sad to miss are:

Always go to the Interest Group meeting that interest you. It is a great place to be even more so often than big programs according to my experience.

> 4:30 -5 PM

Redefining Humans from the Past to the Future

Many librarians’ beloved program by sci-fi and fantasy authors organized by LITA Imagineering IG meeting. Come early to get free books! These are usually the only free books I take with me from the ALA conference I attend.

> 9PM

After Hours Party

I am not organizing a tweet-up at this year’s ALA annual conference. (Gasp! But there will be one in the upcoming Midwinter. So don’t be disappointed!)

But I am going to the After Hours Party, which is always fun.

Sunday June 29

LITA Board of Directors Orientation 10:30 AM-12 PM

I am starting my 3-year term on the LITA board of directors after this year’s ALA Annual Conference. So I will be oriented at this meeting. If you are a LITA member and have any thoughts, ideas, opinions, please let me know or communicate with any other LITA board of directors. BTW, the current board member, Andromeda, wrote an interesting and informative blog post about the LITA budget for the next year. You should check it out if you are a LITA member!

I will be sad missing these other programs taking place at the same time. But maybe some of you would be lucky and can go!

Monday June 30

Conversation Starter: Where Does My Money Come From and How Can I Get More? 8-8:45 AM

We can always learn more about library advocacy and funding I think.

User Experience IG 1PM

This is the inaugural meeting of LITA User Experience IG meeting which I am co-chairing. If you are interested in UX, come by and have an informal and fun conversation with us!

Conversation Starter: Data for Librarians 2:45pm – 3:30 pm

I need to learn more about data management just like everyone else.

Conversation Starter: What I Really Want to Do is Direct: First-Time Library Directors Discuss Their Experiences. 4:00pm- 4:45 pm

I recently started my new position as an Associate Director at my library. So I am looking forward to this program to learn more about management and leadership.

The Library Games 5:30pm to 7:00pm

If I am still standing at this point, I might enjoy watching librarians playing some games.

*        *        *        *        *

Did I miss any great obvious choices? Any programs that slipped through my radar? Let me know and see you at Las Vegas. Safe travels, librarians!

 

 

 

Future? Libraries? What Now? – After the ALA Summit on the Future of Libraries

*** This post was originally published in ACRL TechConnect on May 21, 2014.***

I attended the ALA Summit on the Future of Libraries a few weeks ago.

[Let's give it a minute for that to sink in.]

ALA President Barbara Stripling at the ALA Summit on the Future of Libraries at the Library of Congress

ALA President Barbara Stripling at the ALA Summit on the Future of Libraries at the Library of Congress. (Photo by the author)

Yes, that was that controversial Summit that was much talked about on Twitter with the #libfuturesummit hashtag. This Summit and other summits with a similar theme close to one another in timing – “The Future of Libraries Survival Summit” hosted by Information Today Inc. and “The Future of Libraries: Do We Have Five Years to Live?” hosted by Ken Heycock Associates Inc. and Dysart & Jones Associates – seemed to have brought out the sentiment that Andy Woodworth aptly named ‘Library Future Fatigue.’ It was impressive experience to see how active librarians – both ALA members and non-members – were in providing real-time comments and feedback about these summits while I was at one of those in person. I thought ALA is lucky to have such engaged members and librarians to work with.

A few days ago, ALA released the official Summit report.1 The report captured all the talks and many table discussions in great detail. In this post, I will focus on some of my thoughts and take-aways prompted by the talks and the table discussion at the Summit.

A. The Draw

Here is an interesting fact. The invitation to this Summit sat in my Inbox for over a month because from the email subject I thought it was just another advertisement for a fee-based webinar or workshop. It was only after I had gotten another email from the ALA office asking about the previous e-mail that I realized that it was something different.

What drew me to this Summit were: (a) I have never been at a formal event organized just for a discussion about the future of libraries, (b) the event were to include a good number of people outside of the libraries, and (c) the overall size of the Summit would be kept relatively small.

For those curious, the Summit had 51 attendees plus 6 speakers, a dozen discussion table facilitators, all of whom fit into the Members’ Room in the Library of Congress. Out of those 51 attendees, 9 of them were from the non-library sector such as Knight Foundation, PBS, Rosen Publishing, and Aspen Institute. 33 attendees ranged from academic librarians to public, school, federal, corporate librarians, library consultants, museum and archive folks, an LIS professor, and library vendors. And then there were 3 ALA presidents (current, past, and president-elect) and 6 officers from ALA. You can see the list of participants here.

B. Two Words (or Phrases)

At the beginning of the Summit, the participants were asked to come up with two words or short phrases that capture what they think about libraries “from now on.” We wrote these on the ribbons and put right under our name tags. Then we were encouraged to keep or change them as we move through the Summit.

My two phrases were “Capital and Labor” and “Peer-to-Peer.” I kept those two until the end of the Summit and didn’t change. I picked “Capital and Labor” because recently I have been thinking more about the socioeconomic background behind the expansion of post-secondary education (i.e. higher ed) and how it affects the changes in higher education and academic libraries.2 And of course, the fact that Thomas Picketty’s book, Capital in the 21st Century, was being reviewed and discussed all over in the mass media contributed to that choice of the words as well. In my opinion, libraries “from now on” will be closely driven by the demands of the capital and the labor market and asked to support more and more of the peer-to-peer learning activities that have become widespread with the advent of the Internet.

Other phrases and words I saw from other participants included “From infrastructure to engagement,” “Sanctuary for learning,” “Universally accessible,” “Nimble and Flexible,” “From Missionary to Mercenary,” “Ideas into Action,” and “Here, Now.” The official report also lists some of the words that were most used by participants. If you choose your two words or phrases that capture what you think about libraries “from now on,” what would those be?

C. The Set-up

The Summit organizers have filled the room with multiple round tables, and the first day morning, afternoon, and the second day morning, participants sat at the table according to the table number assigned on the back of their name badges. This was a good method that enabled participants to have discussion with different groups of people throughout the Summit.

As the Summit agenda shows, the Summit program started with a talk by a speaker. After that, participants were asked to personally reflect on the talk and then have a table discussion. This discussion was captured on the large poster-size papers by facilitators and collected by the event organizers. The papers on which we were asked to write our personal reflections were also collected in the same way along with all our ribbons on which we wrote those two words or phrases. These were probably used to produce the official Summit report.

One thing I liked about the set-up was that every participant sat at a round table including speakers and all three ALA presidents (past, president, president-elect). Throughout the Summit, I had a chance to talk to Lorcan Dempsey from OCLC, Corinne Hill, the director of Chattanooga Public Library, Courtney Young, the ALA president-elect, and Thomas Frey, a well-known futurist at DaVinci Institute, which was neat.

Also, what struck me most during the Summit was that those who were outside of the library took the guiding questions and the following discussion much more seriously than those of us who are inside the library world. Maybe indeed we librarians are suffering from ‘library future fatigue.’ And/or maybe outsiders have more trust in libraries as institutions than we librarians do because they are less familiar with our daily struggles and challenges in the library operation. Either way, the Summit seemed to have given them an opportunity to seriously consider the future of libraries. The desired impact of this would be more policymakers, thought leaders, and industry leaders who are well informed about today’s libraries and will articulate, support, and promote the significant work libraries do to the benefit of the society in their own areas.

D. Talks, Table Discussion, and Some of My Thoughts and Take-aways

These were the talks given during the two days of the Summit:

  • “How to Think Like a Freak” – Stephen Dubner, Journalist
  • “What Are Libraries Good For?” – Joel Garreau, Journalist
  • “Education in the Future: Anywhere, Anytime” – Dr. Renu Khator, Chancellor and President at the University of Houston
  • “From an Internet of Things to a Library of Things” – Thomas Frey, Futurist
  • A Table Discussion of Choice:
    • Open – group decides the topic to discuss
    • Empowering individuals and families
    • Promoting literacy, particularly in children and youth
    • Building communities the library serves
    • Protecting and empowering access to information
    • Advancing research and scholarship at all levels
    • Preserving and/or creating cultural heritage
    • Supporting economic development and good government
  • “What Happened at the Summit?” – Joan Frye Williams, Library consultant

(0) Official Report, Liveblogging Posts, and Tweets

As I mentioned earlier, ALA released the 15-page official report of the Summit, which provides the detailed description of each talk and table discussion. Carolyn Foote, a school librarian and one of the Summit participants, also live-blogged all of the these talks in detail. I highly recommend reading her notes on Day 1, Day 2, and Closing in addition to the official report. The tweets from the Summit participants with the official hashtag, #libfuturesummit, will also give you an idea of what participants found exciting at the Summit.

(1) Redefining a Problem

The most fascinating story in the talk by Dubner was Kobe, the hot dog eating contest champion from Japan. The secret of his success in the eating contest was rethinking the accepted but unchallenged artificial limits and redefining the problem, said Dubner. In Kobe’s case, he redefined the problem from ‘How can I eat more hotdogs?’ to ‘How can I eat one hotdog faster?’ and then removed artificial limits – widely accepted but unchallenged conventions – such as when you eat a hot dog you hold it in the hand and eat it from the top to the bottom. He experimented with breaking the hotdog into two pieces to feed himself faster with two hands. He further refined his technique by eating the frankfurter and the bun separately to make the eating even speedier.

So where can libraries apply this lesson? One thing I can think of is the problem of the low attendance of some library programs. What if we ask what barriers we can remove instead of asking what kind of program will draw more people? Chattanooga Public Library did exactly this. Recently, they targeted the parents who would want to attend the library’s author talk and created an event that would specifically address the child care issue. The library scheduled a evening story time for kids and fun activities for tween and teens at the same time as the author talk. Then they asked parents to come to the library with the children, have their children participate in the library’s children’s programs, and enjoy themselves at the library’s author talk without worrying about the children.

Another library service that I came to learn about at my table was the Zip Books service by the Yolo county library in California. What if libraries ask what the fastest to way to deliver a book that the library doesn’t have to a patron’s door would be instead of asking how quickly the cataloging department can catalog a newly acquired book to get it ready for circulation? The Yolo county library Zip Books service came from that kind of redefinition of a problem. When a library user requests a book the library doesn’t have but meets certain requirements, the Yolo County Library purchases the book from a bookseller and have it shipped directly to the patron’s home without processing the book. Cataloging and processing is done when the book is returned to the library after the first use.

(2) What Can Happen to Higher Education

My favorite talk during the Summit was by Dr. Khator because she had deep insight in higher education and I have been working at university libraries for a long time. The two most interesting observations she made were the possibility of (a) the decoupling of the content development and the content delivery and (b) the decoupling of teaching and credentialing in higher education.

The upside of (a) is that some wonderful class a world-class scholar created may be taught by other instructors at places where the person who originally developed the class is not available. The downside of (a) is, of course, the possibility of it being used as the cookie-cutter type lowest baseline for quality control in higher education – University of Phoenix mentioned as an example of this by one of the participants at my table – instead of college and university students being exposed to the classes developed and taught by their institutions’ own individual faculty members.

I have to admit that (b) was a completely mind-blowing idea to me. Imagine colleges and universities with no credentialing authority. Your degree will no longer be tied to a particular institution to which you were admitted and graduate from. Just consider the impact of what this may entail if it ever becomes realized. If both (a) and (b) take place at the same time, the impact would be even more significant. What kind of role could an academic library play in such a scenario?

(3) Futurizing Libraries

Joe Garreau observed that nowadays what drives the need for a physical trip is more and more a face-to-face contact than anything else. Then he pointed out that as technology allows more people to tele-work, people are flocking to smaller cities where they can have a more meaningful contact with the community. If this is indeed the case, libraries that make their space a catalyst for a face-to-face contact in a community will prosper. Last speaker, Thomas Frey, spoke mostly about the Internet of Things (IoT).

While I think that IoT is an important trend to note, for sure, what I most liked about Frey’s talk was his statement that the vision of future we have today will change the decisions we make (towards that future). After the talk by Garreau, I had a chance to ask him a question about his somewhat idealized vision of the future, in which people live and work in a small but closely connected community in a society that is highly technological and collaborative. He called this ‘human evolution’.

But in my opinion, the reality that we see today in my opinion is not so idyllic.3 The current economy is highly volatile. It no longer offers job security, consistently reduces the number of jobs, and returns either stagnant or decreasing amount of income for those whose skills are not in high demand in the era of digital revolution.4 As a result, today’s college students, who are preparing to become tomorrow’s knowledge workers, are perceiving their education and their lives after quite differently than their parents did.5

Garreau’s answer to my question was that this concern of mine may be coming from a kind of techno-determinism. While this may be a fair critique, I felt that his portrayal of the human evolution may be just as techno-deterministic. (To be fair, he mentioned that he does not make predictions and this is one of the future scenarios he sees.)

Regarding the topic of the Internet of Things (IoT), which was the main topic of Frey’s talk, the privacy and the proper protection of the massive amount of data – which will result from the very many sensors that makes IoT possible – will be the real barrier to implementing the IoT on a large scale. After his talk, I had a chance to briefly chat with him about this. (There was no Q&A because Frey’s talk went over the time allotted). He mentioned the possibility of some kind of an international gathering similar to the scale of the Geneva Conventions to address the issue. While the likelihood of that is hard to assess, the idea seemed appropriate to the problem in question.

(4) What If…?

One of the slides from Thoams Frey's Talk at the ALA Summit. (Photo by the author)

One of the slides from Thomas Frey’s Talk at the ALA Summit. (Photo by the author)

Some of the shiny things shown at the talk, whose value for library users may appear dubious and distant, however, prompted Eli Neiburger at Ann Arbor District Library to question which useful service libraries can offer to provide the public with significant benefit now. He wondered what it would be like if many libraries ran a Tor exit node to help the privacy and anonymity of the web traffic, for example.

For those who are unfamiliar, Tor (the Onion Router) is “free software and an open network that helps you defend against traffic analysis, a form of network surveillance that threatens personal freedom and privacy, confidential business activities and relationships, and state security.” Tor is not foolproof, but it is still the best tool for privacy and anonymity on the Web.

Eli’s idea is a truly wild one because there are so many libraries in the US and the public’s privacy in the US is in such a precarious state.6 Running a Tor exit node is not a walk in the park as this post by someone who actually set up a Tor exit node on a hosted virtual server in Germany attests. But libraries have been a serious and dedicated advocate for privacy for people’s intellectual freedom for a long time and have a strong network of alliance. There is also the useful guidelines and tips that Tor provides in their website.

Just pause a minute and imagine what kind of impact such a project by libraries may have to the privacy of the public. What if?

(5) Leadership and Sustainability

For the “Table Discussion of Choice” session, I opted for the “Open” table because I was curious in what other topics people were interested. Two discussions at this session were most memorable to me. One was the great advice I got from Corinne Hill regarding leading people. A while ago, I read her interview, in which she commented that “the staff are just getting comfortable with making decisions.” In my role as a relatively new manager, I also found empowering my team members to be more autonomous decision makers a challenge. Corinne particularly cautioned that leaders should be very careful about not being over-critical when the staff takes an initiative but makes a bad decision. Being over-critical in that case can discourage the staff from trying to make their own decisions in their expertise areas, she said. Hearing her description of how she relies on the different types of strengths in her staff to move her library in the direction of innovation was also illuminating to me. (Lorcan Dempsey who was also at our table mentioned “Birkman Quadrants” in relation to Corinne’s description, a set of useful theoretical constructs. He also brought up the term ‘Normcore’ at another session. I forgot the exact context of that term, but the term was interesting that I wrote it down.) We also talked for a while about the current LIS education and how it is not sufficiently aligned with the skills needed in everyday library operation.

The other interesting discussion started with the question about the sustainability of the future libraries by Amy Garmer from Aspen Institute. (She has been working on a library-related project with various policy makers, and PLA has a program related to this project at the upcoming 2014 ALA Annual Conference if you are interested.) One thought that always comes to my mind whenever I think about the future of libraries is that while in the past the difference between small and large libraries was mostly quantitative in terms of how many books and other resources were available, in the present and future, the difference is and will be more qualitative. What New York Public Libraries offers for their patrons, a whole suite of digital library products from the NYPL Labs for example, cannot be easily replicated by a small rural library. Needless to say, this has a significant implication for the core mission of the library, which is equalizing the public’s access to information and knowledge. What can we do to close that gap? Or perhaps will different types of libraries have different strategies for the future, as Lorcan Dempsey asked at our table discussion? These two things are not incompatible to be worked out at the same time.

(6) Nimble and Media-Savvy

In her Summit summary, Joanne Frye Williams, who moved around to observe discussions at all tables during the Summit, mentioned that one of the themes that surfaced was thinking about a library as a developing enterprise rather than a stable organization. This means that the modus operandi of a library should become more nimble and flexible to keep the library in the same pace of the change that its community goes through.

Another thread of discussion among the Summit participants was that not all library supporters have to be the active users of the library services. As long as those supporters know that the presence and the service of libraries makes their communities strong, libraries are in a good place. Often libraries make the mistake of trying to reach all of their potential patrons to convert them into active library users. While this is admirable, it is not always practical or beneficial to the library operation. More needed and useful is a well-managed strategic media relations that will effectively publicize the library’s services and programs and its benefits and impact to its community. (On a related note, one journalist who was at the Summit mentioned how she noticed the recent coverage about libraries changing its direction from “Are libraries going to be extinct?” to “No, libraries are not going to be extinct. And do you know libraries offer way more than books such as … ?”, which is fantastic.)

E. What Now? Library Futurizing vs. Library Grounding

What all the discussion at the Summit reminded me was that ultimately the time and efforts we spend on trying to foresee what the future holds for us and on raising concerns about the future may be better directed at refining the positive vision for the desirable future for libraries and taking well-calculated and decisive actions towards the realization of that vision.

Technology is just a tool. It can be used to free people to engage in more meaningful work and creative pursuits. Or it can be used to generate a large number of the unemployed, who have to struggle to make the ends meet and to retool themselves with fast-changing skills that the labor market demands, along with those in the top 1 or 0.1 % of very rich people. And we have the power to influence and determine which path we should and would be on by what we do now.

Certainly, there are trends that we need to heed. For example, the shift of the economy that places a bigger role on entrepreneurship than ever before requires more education and support for entrepreneurship for students at universities and colleges. The growing tendency of the businesses looking for potential employees based upon their specific skill sets rather than their majors and grades has lead universities and colleges to adopt a digital badging system (such as Purdue’s Passport) or other ways for their students to record and prove the job-related skills obtained during their study.

But when we talk about the future, many of us tend to assume that there are some kind of inevitable trends that we either get or miss and that those trends will determine what our future will be. We forget that not some trends but (i) what we intend to achieve in the future and (ii) today’s actions we take to realize that intention are really what determines our future. (Also always critically reflect on whatever is trendy; you may be in for a surprise.7) The fact that people will no longer need to physically visit a library to check out books or access library resources does not automatically mean that the library in the future will cease to have a building. The question is whether we will let that be the case. Suppose we decide that we want the library to be and stay as the vibrant hub for a community’s freedom of inquiry and right to access human knowledge, no matter how much change takes place in the society. Realizing this vision ‘IS’ within our power. We only reach the future by walking through the present.

Notes

  1. Stripling, Barbara. “Report on the Summit on the Future of Libraries.” ALA Connect, May 19, 2014. http://connect.ala.org/node/223667.
  2. Kim, Bohyun. “Higher ‘Professional’ Ed, Lifelong Learning to Stay Employed, Quantified Self, and Libraries.” ACRL TechConnect Blog, March 23, 2014. http://acrl.ala.org/techconnect/?p=4180.
  3. Ibid.
  4. For a short but well-written clear description of this phenomenon, see Brynjolfsson, Erik, and Andrew McAfee. Race against the Machine: How the Digital Revolution Is Accelerating Innovation, Driving Productivity, and Irreversibly Transforming Employment and the Economy. Lexington: Digital Frontier Press, 2012.
  5. Brooks, David. “The Streamlined Life.” The New York Times, May 5, 2014. http://www.nytimes.com/2014/05/06/opinion/brooks-the-streamlined-life.html.
  6. See Timm, Trevor. “Everyone Should Know Just How Much the Government Lied to Defend the NSA.” The Guardian, May 17, 2014. http://www.theguardian.com/commentisfree/2014/may/17/government-lies-nsa-justice-department-supreme-court.
  7. For example, see this article about what the wide adoption of 3D-printing may mean to the public. Sadowski, Jathan, and Paul Manson. “3-D Print Your Way to Freedom and Prosperity.” Al Jazeera America, May 17, 2014. http://america.aljazeera.com/opinions/2014/5/3d-printing-politics.html.

Higher ‘Professional’ Ed, Lifelong Learning to Stay Employed, Quantified Self, and Libraries

***  This post was originally published in ACRL TechConnect on March 23, 2014. ***

The 2014 Horizon Report is mostly a report on emerging technologies. Many academic librarians carefully read its Higher Ed edition issued every year to learn about the upcoming technology trends. But this year’s Horizon Report Higher Ed edition was interesting to me more in terms of how the current state of higher education is being reflected on the report than in terms of the technologies on the near-term (one-to-five year) horizon of adoption. Let’s take a look.

A. Higher Ed or Higher Professional Ed?

To me, the most useful section of this year’s Horizon Report was ‘Wicked Challenges.’ The significant backdrop behind the first challenge “Expanding Access” is the fact that the knowledge economy is making higher education more and more closely and directly serve the needs of the labor market. The report says, “a postsecondary education is becoming less of an option and more of an economic imperative. Universities that were once bastions for the elite need to re-examine their trajectories in light of these issues of access, and the concept of a credit-based degree is currently in question.” (p.30)

Many of today’s students enter colleges and universities with a clear goal, i.e. obtaining a competitive edge and a better earning potential in the labor market. The result that is already familiar to many of us is the grade and the degree inflation and the emergence of higher ed institutions that pursue profit over even education itself. When the acquisition of skills takes precedence to the intellectual inquiry for its own sake, higher education comes to resemble higher professional education or intensive vocational training. As the economy almost forces people to take up the practice of lifelong learning to simply stay employed, the friction between the traditional goal of higher education – intellectual pursuit for its own sake – and the changing expectation of higher education — creative, adaptable, and flexible workforce – will only become more prominent.

Naturally, this socioeconomic background behind the expansion of postsecondary education raises the question of where its value lies. This is the second wicked challenge listed in the report, i.e. “Keeping Education Relevant.” The report says, “As online learning and free educational content become more pervasive, institutional stakeholders must address the question of what universities can provide that other approaches cannot, and rethink the value of higher education from a student’s perspective.” (p.32)

B. Lifelong Learning to Stay Employed

Today’s economy and labor market strongly prefer employees who can be hired, retooled, or let go at the same pace with the changes in technology as technology becomes one of the greatest driving force of economy. Workers are expected to enter the job market with more complex skills than in the past, to be able to adjust themselves quickly as important skills at workplaces change, and increasingly to take the role of a creator/producer/entrepreneur in their thinking and work practices. Credit-based degree programs fall short in this regard. It is no surprise that the report selected “Agile Approaches to Change” and “Shift from Students as Consumers to Students as Creators” as two of the long-range and the mid-range key trends in the report.

A strong focus on creativity, productivity, entrepreneurship, and lifelong learning, however, puts a heavier burden on both sides of education, i.e. instructors and students (full-time, part-time, and professional). While positive in emphasizing students’ active learning, the Flipped Classroom model selected as one of the key trends in the Horizon report often means additional work for instructors. In this model, instructors not only have to prepare the study materials for students to go over before the class, such as lecture videos, but also need to plan active learning activities for students during the class time. The Flipped Classroom model also assumes that students should be able to invest enough time outside the classroom to study.

The unfortunate side effect or consequence of this is that those who cannot afford to do so – for example, those who have to work on multiple jobs or have many family obligations, etc. – will suffer and fall behind. Today’s students and workers are now being asked to demonstrate their competencies with what they can produce beyond simply presenting the credit hours that they spent in the classroom. Probably as a result of this, a clear demarcation between work, learning, and personal life seems to be disappearing. “The E-Learning Predictions for 2014 Report” from EdTech Europe predicts that ‘Learning Record Stores’, which track, record, and quantify an individual’s experiences and progress in both formal and informal learning, will be emerging in step with the need for continuous learning required for today’s job market. EdTech Europe also points out that learning is now being embedded in daily tasks and that we will see a significant increase in the availability and use of casual and informal learning apps both in education but also in the workplace.

C. Quantified Self and Learning Analytics

Among the six emerging technologies in the 2014 Horizon Report Higher Education edition, ‘Quantified Self’ is by far the most interesting new trend. (Other technologies should be pretty familiar to those who have been following the Horizon Report every year, except maybe the 4D printing mentioned in the 3D printing section. If you are looking for the emerging technologies that are on a farther horizon of adoption, check out this article from the World Economic Forum’s Global Agenda Council on Emerging Technologies, which lists technologies such as screenless display and brain-computer interfaces.)

According to the report, “Quantified Self describes the phenomenon of consumers being able to closely track data that is relevant to their daily activities through the use of technology.” (ACRL TechConnect has covered personal data monitoring and action analytics previously.) Quantified self is enabled by the wearable technology devices, such as Fitbit or Google Glass, and the Mobile Web. Wearable technology devices automatically collect personal data. Fitbit, for example, keeps track of one’s own sleep patterns, steps taken, and calories burned. And the Mobile Web is the platform that can store and present such personal data directly transferred from those devices. Through these devices and the resulting personal data, we get to observe our own behavior in a much more extensive and detailed manner than ever before. Instead of deciding on which part of our life to keep record of, we can now let these devices collect about almost all types of data about ourselves and then see which data would be of any use for us and whether any pattern emerges that we can perhaps utilize for the purpose of self-improvement.

Quantified Self is a notable trend not because it involves an unprecedented technology but because it gives us a glimpse of what our daily lives will be like in the near future, in which many of the emerging technologies that we are just getting used to right now – the mobile, big data, wearable technology – will come together in full bloom. Learning Analytics,’ which the Horizon Report calls “the educational application of ‘big data’” (p.38) and can be thought of as the application of Quantified Self in education, has been making a significant progress already in higher education. By collecting and analyzing the data about student behavior in online courses, learning analytics aims at improving student engagement, providing more personalized learning experience, detecting learning issues, and determining the behavior variables that are the significant indicators of student performance.

While privacy is a natural concern for Quantified Self, it is to be noted that we ourselves often willingly participate in personal data monitoring through the gamified self-tracking apps that can be offensive in other contexts. In her article, “Gamifying the Quantified Self,” Jennifer Whitson writes:

Gamified self-tracking and participatory surveillance applications are seen and embraced as play because they are entered into freely, injecting the spirit of play into otherwise monotonous activities. These gamified self-improvement apps evoke a specific agency—that of an active subject choosing to expose and disclose their otherwise secret selves, selves that can only be made penetrable via the datastreams and algorithms which pin down and make this otherwise unreachable interiority amenable to being operated on and consciously manipulated by the user and shared with others. The fact that these tools are consumer monitoring devices run by corporations that create neoliberal, responsibilized subjectivities become less salient to the user because of this freedom to quit the game at any time. These gamified applications are playthings that can be abandoned at whim, especially if they fail to pleasure, entertain and amuse. In contrast, the case of gamified workplaces exemplifies an entirely different problematic. (p.173; emphasis my own and not by the author)

If libraries and higher education institutions becomes active in monitoring and collecting students’ learning behavior, the success of an endeavor of that kind will depend on how well it creates and provides the sense of play to students for their willing participation. It will be also important for such kind of learning analytics project to offer an opt-out at any time and to keep the private data confidential and anonymous as much as possible.

D. Back to Libraries

The changed format of this year’s Horizon Report with the ‘Key Trends’ and the ‘Significant Challenges’ has shown the forces in play behind the emerging technologies to look out for in higher education much more clearly. A big take-away from this report, I believe, is that in spite of the doubt about the unique value of higher education, the demand will be increasing due to the students’ need to obtain a competitive advantage in entering or re-entering the workforce. And that higher ed institutions will endeavor to create appropriate means and tools to satisfy students’ need of acquiring and demonstrating skills and experience in a way that is appealing to future employers beyond credit-hour based degrees, such as competency-based assessments and a badge system, is another one.

Considering that the pace of change at higher education tends to be slow, this can be an opportunity for academic libraries. Both instructors and students are under constant pressure to innovate and experiment in their teaching and learning processes. Instructors designing the Flipped Classroom model may require a studio where they can record and produce their lecture videos. Students may need to compile portfolios to demonstrate their knowledge and skills for job interviews. Returning adult students may need to acquire the habitual lifelong learning practices with the help from librarians. Local employers and students may mutually benefit from a place where certain co-projects can be tried. As a neutral player on the campus with tech-savvy librarians and knowledgeable staff, libraries can create a place where the most palpable student needs that are yet to be satisfied by individual academic departments or student services are directly addressed. Maker labs, gamified learning or self-tracking modules, and a competency dashboard are all such examples. From the emerging technology trends in higher ed, we see that the learning activities in higher education and academic libraries will be more and more closely tied to the economic imperative of constant innovation.

Academic libraries may even go further and take up the role of leading the changes in higher education. In his blog post for Inside Higher Ed, Joshua Kim suggests exactly this and also nicely sums up the challenges that today’s higher education faces:

  • How do we increase postsecondary productivity while guarding against commodification?
  • How do we increase quality while increasing access?
  • How do we leverage technologies without sacrificing the human element essential for authentic learning?

How will academic libraries be able to lead the changes necessary for higher education to successfully meet these challenges? It is a question that will stay with academic libraries for many years to come.

Query a Google Spreadsheet like a Database with Google Visualization API Query Language

***  This post was originally published in ACRL TechConnect on Dec. 4, 2013. ***

Libraries make much use of spreadsheets. Spreadsheets are easy to create, and most library staff are familiar with how to use them. But they can quickly get unwieldy as more and more data are entered. The more rows and columns a spreadsheet has, the more difficult it is to browse and quickly identify specific information. Creating a searchable web application with a database at the back-end is a good solution since it will let users to quickly perform a custom search and filter out unnecessary information. But due to the staff time and expertise it requires, creating a full-fledged searchable web database application is not always a feasible option at many libraries.

Creating a MS Access custom database or using a free service such as Zoho can be an alternative to creating a searchable web database application. But providing a read-only view for MS Access database can be tricky although possible. MS Access is also software locally installed in each PC and therefore not necessarily available for the library staff when they are not with their work PCs on which MS Access is installed. Zoho Creator offers a way to easily convert a spreadsheet into a database, but its free version service has very limited features such as maximum 3 users, 1,000 records, and 200 MB storage.

Google Visualization API Query Language provides a quick and easy way to query a Google spreadsheet and return and display a selective set of data without actually converting a spreadsheet into a database. You can display the query result in the form of a HTML table, which can be served as a stand-alone webpage. All you have to do is to construct a custom URL.

A free version of Google spreadsheet has a limit in size and complexity. For example, one free Google spreadsheet can have no more than 400, 000 total cells. But you can purchase more Google Drive storage and also query multiple Google spreadsheets (or even your own custom databases) by using Google Visualization API Query Language and Google Chart Libraries together. (This will be the topic of my next post. You can also see the examples of using Google Chart Libraries and Google Visualization API Query Language together in my presentation slides at the end of this post.)

In this post, I will explain the parameters of Google Visualization API Query Language and how to construct a custom URL that will query, return, and display a selective set of data in the form of an HTML page.

A. Display a Google Spreadsheet as an HTML page

The first step is to identify the URL of the Google spreadsheet of your choice.

The URL below opens up the third sheet (Sheet 3) of a specific Google spreadsheet. There are two parameters you need to pay attention inside the URL: key and gid.

https://docs.google.com/spreadsheet/ccc?key=0AqAPbBT_k2VUdDc3aC1xS2o0c2ZmaVpOQWkyY0l1eVE&usp=drive_web#gid=2

This breaks down the parameters in a way that is easier to view:

  • https://docs.google.com/spreadsheet/ccc
    ?key=0AqAPbBT_k2VUdDc3aC1xS2o0c2ZmaVpOQWkyY0l1eVE
    &usp=drive_web

    #gid=2

Key is a unique identifier to each Google spreadsheet. So you need to use that to cretee a custom URL later that will query and display the data in this spreadsheet. Gid specifies which sheet in the spreadsheet you are opening up. The gid for the first sheet is 0; the gid for the third sheet is 2.

Screen Shot 2013-11-27 at 9.44.29 AM

Let’s first see how Google Visualization API returns the spreadsheet data as a DataTable object. This is only for those who are curious about what goes on behind the scenes. You can see that for this view, the URL is slightly different but the values of the key and the gid parameter stay the same.

https://spreadsheets.google.com/tq?&tq=&key=0AqAPbBT_k2VUdDc3aC1xS2o0c2ZmaVpOQWkyY0l1eVE&gid=2

Screen Shot 2013-11-27 at 9.56.03 AM

In order to display the same result as an independent HTML page, all you need to do is to take the key and the gid parameter values of your own Google spreadsheet and construct the custom URL following the same pattern shown below.

  • https://spreadsheets.google.com
    /tq?tqx=out:html&tq=
    &key=0AqAPbBT_k2VUdDc3aC1xS2o0c2ZmaVpOQWkyY0l1eVE
    &gid=2

https://spreadsheets.google.com/tq?tqx=out:html&tq=&key=0AqAPbBT_k2VUdDc3aC1xS2o0c2ZmaVpOQWkyY0l1eVE&gid=2

Screen Shot 2013-11-27 at 9.59.11 AM

By the way, if the URL you created doesn’t work, it is probably because you have not encoded it properly. Try this handy URL encoder/decoder page to encode it by hand or you can use JavaScript encodeURIComponent() function.
Also if you want the URL to display the query result without people logging into Google Drive first, make sure to set the permission setting of the spreadsheet to be public. On the other hand, if you need to control access to the spreadsheet only to a number of users, you have to remind your users to first go to Google Drive webpage and log in with their Google account before clicking your URLs. Only when the users are logged into Google Drive, they will be able see the query result.

B. How to Query a Google Spreadsheet

We have seen how to create a URL to show an entire sheet of a Google spreadsheet as an HTML page above. Now let’s do some querying, so that we can pick and choose what data the table is going to display instead of the whole sheet. That’s where the Query Language comes in handy.

Here is an example spreadsheet with over 50 columns and 500 rows.

  • https://docs.google.com/spreadsheet/ccc?
    key=0AqAPbBT_k2VUdDFYamtHdkFqVHZ4VXZXSVVraGxacEE
    &usp=drive_web
    #gid=0

https://docs.google.com/spreadsheet/ccc?key=0AqAPbBT_k2VUdDFYamtHdkFqVHZ4VXZXSVVraGxacEE&usp=drive_web#gid=0

Screen Shot 2013-11-27 at 10.15.41 AM

What I want to do is to show only column B, C, D, F where C contains ‘Florida.’ How do I do this? Remember the URL we created to show the entire sheet above?

  • https://spreadsheets.google.com/tq?tqx=out:html&tq=&key=___&gid=___

There we had no value for the tq parameter. This is where we insert our query.

Google Visualization API Query Language is pretty much the same as SQL. So if you are familiar with SQL, forming a query is dead simple. If you aren’t SQL is also easy to learn.

  • The query should be written like this:
    SELECT B, C, D, F WHERE C CONTAINS ‘Florida’
  • After encoding it properly, you get something like this:
    SELECT%20B%2C%20C%2C%20D%2C%20F%20WHERE%20C%20CONTAINS%20%27Florida%27
  • Add it to the tq parameter and don’t forget to also specify the key:
    https://spreadsheets.google.com/tq?tqx=out:html&tq=SELECT%20B%2C%20C%2C%20D%2C%20F%20WHERE%20C%20CONTAINS%20%27Florida%27
    &key=0AqAPbBT_k2VUdEtXYXdLdjM0TXY1YUVhMk9jeUQ0NkE

I am omitting the gid parameter here because there is only one sheet in this spreadsheet but you can add it if you would like. You can also omit it if the sheet you want is the first sheet. Ta-da!

Screen Shot 2013-11-27 at 10.26.13 AM

Compare this with the original spreadsheet view. I am sure you can appreciate how the small effort put into creating a URL pays back in terms of viewing an unwieldy large spreadsheet manageable.

You can also easily incorporate functions such as count() or sum() into your query to get an overview of the data you have in the spreadsheet.

  • select D,F count(C) where (B contains ‘author name’) group by D, F

For example, this query above shows how many articles a specific author published per year in each journal. The screenshot of the result is below and you can see it for yourself here: https://spreadsheets.google.com/tq?tqx=out:html&tq=select+D,F,count(C)+where+%28B+contains+%27Agoulnik%27%29+group+by+D,F&key=0AqAPbBT_k2VUdEtXYXdLdjM0TXY1YUVhMk9jeUQ0NkE

Screen Shot 2013-11-27 at 11.34.25 AM

Take this spread sheet as another example.

libbudgetfake

This simple query below displays the library budget by year. For those who are unfamiliar with ‘pivot‘, pivot table is a data summarization tool. The query below asks the spreadsheet to calculate the total of all the values in the B column (Budget amount for each category) by the values found in the C column (Years).

Screen Shot 2013-11-27 at 11.46.49 AM

This is another example of querying the spreadsheet connected to my library’s Literature Search request form. The following query asks the spreadsheet to count the number of literature search requests by Research Topic (=column I) that were received in 2011 (=column G) grouped by the values in the column C, i.e. College of Medicine Faculty or College of Medicine Staff.

  • select C, count(I) where (G contains ’2011′) group by C

litsearch

C. More Querying Options

There are many more things you can do with a custom query. Google has an extensive documentation that is easy to follow: https://developers.google.com/chart/interactive/docs/querylanguage#Language_Syntax

These are just a few examples.

  • ORDER BY __ DESC
    : Order the results in the descending order of the column of your choice. Without ‘DESC,’ the result will be listed in the ascending order.
  • LIMIT 5
    : Limit the number of results. Combined with ‘Order by’ you can quickly filter the results by the most recent or the oldest items.

My presentation slides given at the 2013 LITA Forum below includes more detailed information about Google Visualization API Query Language, parameters, and other options as well as how to use Google Chart Libraries in combination with Google Visualization API Query Language for data visualization, which is the topic of my next post.

Happy querying Google Spreadsheet!

 

Do You Feel Inadequate? For Hard-Working Overachievers

I have not been a very diligent blog writer in the year of 2013. So on the last day of 2013, I decided to write a post. I thought about writing a post with the title of “Adieu 2013!” but then I changed my mind. So here is a more sensational title, “Do you feel inadequate?”

Inadequacy is an interesting feeling. While I often felt inadequate as a college and grad student in academia and sometimes as a librarian in the libraryland, I was also pretty convinced that I was quite smart and bright. (Don’t throw stones at me just yet; Look what I said is ‘was’!) So how do you feel smart and inadequate at the same time? The answer is actually quite simple. You feel inadequate because you are smart enough to know that there are smarter people than you. So feeling inadequate itself is not a bad thing. But being unable to set the goal for you to overcome that feeling is a problem. Being unable to be at peace with the fact that there will always be people who are more bright and talented than you is a problem.

I wish I realized this, much earlier in my life. But it should still count just the same. I do no longer believe that I am particularly bright nor that I am seriously inadequate. I am just OK. That’s really not bad at all. I think that actually, this is a great place to be – knowing that I am OK to be who I am. This may sound mundane to many. But I guarantee you that if you are one of those exceptionally bright and successful over-achievers with little experience in failure then this would be a particularly hard belief for you to subscribe to.

[ADDED: I also want to emphasize that smart or brilliant is not an innate quality. You have to work on it to become smart or brilliant. So if you do work on things you want to become smart about, you will become smart. Believe me and go for it. On the other hand, you also need to 'actively decide' on what boundary you will set up in pushing yourself towards smartness or brilliance because there will be certain things you want to preserve such as sanity and work-life balance. For example, are you willing to sacrifice your 2 hours at a gym everyday and spend that time instead for getting smarter? How about sleeping only 4 hours a day and use the rest of it on some project you love? It will work, but maybe that is or is not what you really want. (Also consider if it will be a long-term or a short-term thing.) And so, you will be less smart than those who take those measures. So you are just OK. But it is you who decide to be so! No hard feelings, right?]

(On the other hand, if you have had this belief that you are just OK in your entire career and have never been discontent with yourself, maybe that is a clear warning sign. Don’t be a seat-warmer and go find a challenge that excites your librarian heart!)

Back in January, 2013. I read this blog post by Miss July, “ego, thy name is librarianship”. Many librarians shared the angst of wanting to be recognized widely and quickly for their hard work and intelligence. But the thing is, a lot of times, what makes someone recognized is chance and luck more than anything. Sometimes, a project you put a lot of work into and is completely worthy of others’ acclaim will go unnoticed. At other times, something you haphazardly put together to meet a deadline may make you famous! When I was a babybrarian, one of my friends, Will, who was a few years senior to me in being a librarian, asked if I recognized someone’s name. I had zero idea who that person was. But during his LIS days, that person was beyond famous in the libraryland, I was told.

I am not saying that luck and chance are important to fame than hard work and intelligence to dismiss the famous ‘and’ brilliant ‘and’ hard-working people in the libraryland, whom I  admire. I just want to point out that hard work and brilliance is only a sufficient condition for being a good librarian and professional, not for gaining fame. If you are aiming at the former, your hard work and brilliance will be more than rewarded. If you are aiming at the latter, on the other hand, achieving that will be way trickier since it is mostly up to others. I am simply sharing this to help other bright librarians who are struggling with the work-life balance and the feeling of inadequacy in spite of hard work and many achievements.

I also want all LIS students and grads in the library job market to know that something similar applies to the hiring process. I used to believe that only the best candidate with the most achievements gets hired. (Just like the grades given on an absolute scale!) But this naive belief is simply not true. From serving on multiple search committees at academic libraries, I have learned that candidates’ applications, resume/CVs, and cover letters are evaluated on a relative, not an absolute scale. And each organization has different priorities, specific needs, and most of all, unique individuals on their search committees or as hiring officials at any given time. You need to be the right fit for a given position at a given time and at a specific place. Being that right fit requires a lot of luck and chance beyond your many achievements. I also saw many cases in which some candidates whom the search committee I belonged to rejected but who found jobs that are just as good as or even better than what we had to offer. So no need to fall into despair by a rejection letter. You just have to try a little longer until you get selected.

From Flickr Creative Commons by Mari Z

If I were wiser, perhaps I would have written “How to Overcome Your Feeling of Inadequacy in Five Easy Steps(!)” instead of “Do You Feel Inadequate?” Unfortunately, I don’t have such five easy steps. I can only say that it took very many years for me to understand that working on the stuff that seems to you most difficult and unenjoyable doesn’t make you the most brilliant and hard-working person (It is probably a rather poor investment of your time and brain and so please don’t do that.) and that being a good supporter and follower can make just as great a contribution to a project as being its leader. A good thing about becoming a mid-career professional and getting old is that you get to care less about stupid stuff like what others think about you and more about important stuff like what you can do to make yourself better at things you want to do because you think they matter. How smart I look to others or whether I can be famous becomes rather trivial compared to whether I can get this thing done or to work, I understand something correctly, and what I do makes me happy and proud. I also recommend great blog posts by Andromeda and Coral about how to overcome the feeling of inadequacy, particularly in library technology and coding. Like they recommend, go sit at the table and develop your own swagger!

The New Year’s Eve is a great moment for reflection. In Müdigkeitsgesellschaft (Fatigue Society) (Berlin: Matthes & Seitz, 2010), which I’ve read recently (not in German but in Korean translation), a Korean-German philosopher Byung-Chul Han writes that driven by the goal of maximizing production, the contemporary society no longer disciplines people and instead makes all of us into individual entrepreneurs. He calls this new society ‘achievement society’ over-saturated with positivity and affirmation. All of us are now free to exploit ourselves, and there is no limit to how far we can go in our own free self-exploitation.  Doesn’t this sound familiar and similar to the mantra of managing oneself and the celebration of creativity?

Happy New Year to you all!

My Recent ALA TechSource Workshop Slides

I have recently given an ALA TechSource Workshop on “Improving Your Library’s Mobile Services.”

  • Did you know that now we spend 38 % of our Internet time on mobile?
  • And we spend more time with our smartphones than with our partners.

If you are interested in the changes that are taking place in the mobile Web and libraries, check out the slides below!

Stealth Librarianship: Creating Meaningful Connections Through User Experience, Outreach, and Liaising

I am doing a part of the ACRL E-Learning Webcast,  “Stealth Librarianship: Creating Meaningful Connections Through User Experience, Outreach, and Liaising,” next Tuesday with Kiyomi Deards and Erin Dorney and very excited about it.

I will be covering UX as a base for successful outreach and liaising activities. Kiyomi and Erin will discuss the stealth librarian liaising and the stealth librarian outreach respectively. If you can, join Erin and Kiyomi and me! If not, here are the slides of my part. The twitter hashtag is #stealthlib.

Part 1: UX for Stealth Librarian Outreach

Here are some info about the webcast for those who are interested:

Stealth Librarianship: Creating Meaningful Connections Through User Experience, Outreach, and Liaising
April 23, 2013
11 a.m. Pacific | 12:00 p.m. Mountain | 1:00 p.m. Central | 2:00 p.m. Eastern

90 minutes

Description: Relationships are at the heart of providing a satisfactory user experience and delivering library services and programs that match with what our users want and need. Many libraries have traditionally spoken with users only when necessary or when a problem has occurred. Looking at user experience, outreach, and liaison librarianship from the perspective of relationship-building between librarians and faculty, staff, or students allows librarians to provide more targeted and desired services while increasing positive perceptions of libraries. This live webcast investigates the benefits of relationship-building in a holistic manner. Instead of focusing on one aspect of librarianship, public, technical, and outreach services are examined as different means to the same end: better services through better campus relationships.

Join three academic librarians specializing in user experience, outreach, and liaison librarianship to discover how they use relationship-building to enhance their work. Learn how user experience research, outreach, and stealth librarianship can be used to create meaningful connections within the campus community. Presenters will examine the benefits of strong personal relationships and how they can improve the visibility and reputation of the library on campus. Additionally, hear how quality relationships can lead to the acquisition of new resources and the evolution of services to better meet users needs. Participants will perform a brief environmental scan, help to create an open access list of outreach activities, and share their own tips for successful stealth librarianship.

Learning Outcomes:

Learn to create a practical strategy in order to consciously shape and deliver positive user experience with the library staff in person and online.
List specific outreach activities which will engage users in order to build positive relationships between the library and its users.
Analyze nontraditional opportunities for engagement in order to prioritize and maximize the impact of time allotted to nontraditional engagement.

Presenter(s): Kiyomi D. Deards, Assistant Professor, University of Nebraska-Lincoln; Erin Dorney, Outreach Librarian, Millersville University; Bohyun Kim, Digital Access Librarian, Florida International University

Target Audience: Librarians who want to improve the overall user experience of the library environment. Librarians who are subject specialist and/or have liaison duties with specific academic departments or schools. Librarians who perform outreach activities to faculty and students. Librarians who manage the library’s social media channels.

 

Good Design: Pleasing to the Eyes “and” Functional

*** This post has been originally published in ACRL TechConnect on Mar. 13, 2013. ***

Many librarians work with technology even if their job titles are not directly related to technology. Design is somewhat similar to technology in that aspect. The primary function of a librarian is to serve the needs of library patrons, and we often do this by creating instructional or promotional materials such as a handout and a poster. Sometimes this design work goes to librarians in public services such as circulation or reference. Other times it is assigned to librarians who work with technology because it involves some design software.

The problem is that knowing how to use a piece of design software does not entail the ability to create a great work of design. One may be a whiz at Photoshop but can still produce an ugly piece of design. Most of us, librarians, are quite unfamiliar with the concept of design. ACRL TechConnect covered the topic design previously in Design 101 – Part 1 and Design 101 – Part 2. So be sure to check them out. In this post, I will share my experience of creating a poster for my library in the context of libraries and design.

1. Background

My workplace recently launched the new Kindle e-book leader lending program sponsored by the National Network of Libraries of Medicine/Southeast Atlantic Region Express Mobile Technology Project. This project is to be completed in a few months, and we have successfully rolled out 10 Kindles with 30 medical e-book titles for circulation early this year. One of the tasks left for me to do as the project manager is to create a poster to further promote this e-book reader program. No matter how great the Kindle e-book lending program is, if patrons don’t know about it, it won’t get much use. A good poster can attract a lot of attention from library patrons. I can just put a small sign with “Kindles available!” written on it somewhere in the library. But the impact would be quite different.

2. Trying to design a poster

When I planned the grant budget, I included an budget item for large posters. But the item only covers the printing costs, not the design costs. So I started designing a poster myself. Here are a few of my first attempts. Even to my untrained eyes, these look unprofessional and amateurish, however. The first one looked more like a handout than a poster. So I decided to make the background black. That makes the QR code and the library logo invisible however. To fix this, I added a white background behind them. Slightly better maybe? Not really.

Kindle0

My first try doesn’t look so good!

Kindle1

My second attempt is only marginally better!

 

 

 

 

 

 

 

 

 

 

 

One thing I know about design is that an image can save or kill your work. A stunning image alone can make a piece of design awesome. So I did some Google search and found out this nice image of Kindle. Now it looks like that I need to flip the poster to make it wide.

Kindle2

The power of a nice image! Too bad it is copyrighted…

But there is a catch. The image I found is copyrighted. This was just an example to show how much power a nice image or photograph can have to the overall quality of a work of design. I also looked for Kindle images/photographs in Flick Creative Commons but failed to locate one that allows making derivatives. This is a very common problem for libraries, which tend to have little access to quality images/photographs. If you are lucky you may find a good image from Pixabay which offer very nice photographs and images that are in public domain.

Kindle3

Changed the poster setup to to make it wide.

3. What went wrong

You probably already have some ideas about what went wrong with my failed attempts so far. The font doesn’t look right. The poster looks more like a handout. The image looks amateurish in the first two examples. But the whole thing is functional for sure, some may say. It does the job of conveying the message that the library now has Kindle E-book readers to offer. Others may object. No, not really, the wording is vague, far from clear. You can go on forever. A lot of times, these issues are solved by adding more words, more instructions, and more links, which can be also problematic.

But one thing is clear. These are not pretty. And what that means is that if I print this and hang up on the wall around the library, our new Kindle e-book lending program would fail to convey certain sentiments that I had in mind to our library patrons. I want the poster to present this program as a new and exciting new service. I would like the patron to see the poster and get interested, curious, and feel that the library is trying something innovative. Conveying those sentiments and creating a certain impression about the library ‘is’ the function of the poster as much as informing library patrons about the existence of the new Kindle e-book reader lending program. Now the posters above won’t do a good job at performing that function. So in those aspects, they are not really functional. Sometimes beauty is a necessity. For promotional materials, which libraries make a lot but tend to neglect the design aspect of them, ‘pleasing to the eyes’ is part of their essential function.

4. Fixing it

What I should have done is to search for examples first that advertise a similar program at other libraries. I was very lucky in this case. In the search results, I ran into this quite nice circulation desk signage created by Saint Mary’s College of Maryland Library. This was made as a circulation desk sign, but it gave me an inspiration that I can use for my poster.

An example can give you much needed inspiration!

Once you have some examples and inspiration, creating your own becomes much easier. Here, I pretty much followed the same color scheme and the layout from the one above. I changed the font and the wording and replaced the kindle image with a different one, which is close to what my library circulates. The image is from Amazon itself, and Amazon will not object people using their own product image to promote the product itself. So the copyright front is clear. You can see my final poster below. If I did not run into this example, however, I would have probably searched for Kindle advertisements, posters, and similar items for other e-book readers for inspiration.

One thing to remember is the purpose of the design. In my case, the poster is planned to be printed on a large glossy paper (36′ x 24′). So I had to make sure that the image will appear clear and crisp and not blurry when printed on the large-size paper. If your design is going to be used only online or printed on a small-size item, this is less of an issue.

Final result!

5. Good design isn’t just about being pretty

Hopefully, this example shows why good design is not just a matter of being pretty. Many of us have an attitude that being pretty is the last thing to be considered. This is not always false. When it is difficult enough to make things work as intended, making them pretty can seem like a luxury. But for promoting library services and programs at least, just conveying information is not sufficient. Winning the heart of library patrons is not just about letting people know what the library does but also about how the library does things. For this reason, the way in which the library lets people know about its services and programs also matters. Making things beautiful is one way to improve on this “how” aspect as far as promotional materials are concerned. Making individual interactions personally pleasant and the transactions on the library website user-friendly would be another way to achieve the same goal. Design is a broad concept that can be applied not only to visual work but also to a thought process, a tool, a service, etc., and it can be combined with other concept such as usability.

Resources

While I was doing this, I also discovered a great resource, Librarian Design Share. This is a great place to look for an inspiration or to submit your own work, so that it can inspire other librarians. Here are a few more resources that may be useful to those who work at a library and want to learn a bit more about visual design. Please share your experience and useful resources for the library design work in the comments!

 

Aaron Swartz and Too-Comfortable Research Libraries

*** This post has been originally published in ACRL TechConnect on Feb. 11, 2013. ***
*** Update: Several references and a video added (thanks to Brett Bonfield) on Feb. 21, 2013. ***

Who was Aaron Swartz?

If you are a librarian and do not know who Aaron Swartz is, that should probably change now. He helped developing the RSS standard, was the co-founder of Reddit, worked on the Open Library project, downloaded and freed 20% (2.7 million documents) of the Public Access to Court Electronic Records (PACER) database that charges fees for the United States federal court documents, out of which about 1,600 had privacy issues, played a lead role in preventing the Stop Online Piracy Act (SOPA), and wrote the Guerrilla Open Access Manifesto.

Most famously, he was arrested in 2011 for the mass download of journal articles from JSTOR.  He returned the documents to JSTOR and apologized. The Massachusetts state court dismissed the charges, and JSTOR decided not to pursue civil litigation. But MIT stayed silent, and the federal court charged Swartz with wire fraud, computer fraud, unlawfully obtaining information from a protected computer and recklessly damaging a protected computer. If convicted on these charges, Swartz could be sentenced to up to 35 years in prison at the age of 26. He committed suicide after facing charges for two years, on January 11, 2013.

Information wants to be free; Information wants to be expensive

Now, he was a controversial figure. He advocated Open Access (OA) but to the extent of encouraging scholars, librarians, students who have access to copyrighted academic materials to trade passwords and circulate them freely on the grounds that this is an act of civil disobedience against unjust copyright laws in his manifesto. He was an advocate of the open Internet, the transparent government, and open access to scholarly output. But he also physically hacked into the MIT network wiring closet and attached his laptop to download over 4 million articles from JSTOR. Most people including librarians are not going to advocate trading their institutions’ subscription database passwords or breaking into a staff-only computer networking area of an institution. The actual method of OA that Swartz recommended was highly controversial even among the strongest OA advocates.

But in his Guerrilla OA manifesto, Swartz raised one very valid point about the nature of information in the era of the World Wide Web. That is, information is power. (a) As power, information can be spread to and be made useful to as many of us as possible. Or, (b) it can be locked up and the access to it can be restricted to only those who can pay for it or have access privileges some other way. One thing is clear. Those who do not have access to information will be at a significant disadvantage compared to those who do.

And I would like to ask what today’s academic and/or research libraries are doing to realize Scenario (a) rather than Scenario (b). Are academic/research libraries doing enough to make information available to as many as possible?

Too-comfortable Internet, Too-comfortable academic libraries

Among the many articles I read about Aaron Swartz’s sudden death, the one that made me think most was “Aaron Swartz’s suicide shows the risk of a too-comfortable Internet.” The author of this article worries that we may now have a too-comfortable Internet. The Internet is slowly turning into just another platform for those who can afford purchasing information. The Internet as the place where you could freely find, use, modify, create, and share information is disappearing. Instead pay walls and closed doors are being established. Useful information on the Internet is being fast monetized, and the access is no longer free and open. Even the government documents become no longer freely accessible to the public when they are put up on the Internet (likely to be due to digitization and online storage costs) as shown in the case of PACER and Aaron Swartz. We are more and more getting used to giving up our privacy or to paying for information. This may be inevitable in a capitalist society, but should the same apply to libraries as well?

The thought about the too-comfortable Internet made me wonder whether perhaps academic research libraries were also becoming too comfortable with the status quo of licensing electronic journals and databases for patrons. In the times when the library collection was physical, people who walk into the library were rarely turned away. The resources in the library are collected and preserved because we believe that people have the right to learn and investigate things and to form one’s own opinions and that the knowledge of the past should be made available for that purpose. Regardless of one’s age, gender, social and financial status, libraries have been welcoming and encouraging people who were in the quest for knowledge and information.  With the increasing number of electronic resources in the library, however, this has been changing.

Many academic libraries offer computers, which are necessary to access electronic resources of the library itself. But how many of academic libraries keep all the computers open for user without the user log-in? Often those library computers are locked up and require the username and password, which only those affiliated with the institution possess. The same often goes for many electronic resources. How many academic libraries allow the on-site access to electronic resources by walk-in users? How many academic libraries insist on the walk-in users’ access to those resources that they pay for in the license? Many academic libraries also participate in the Federal Depository Library program, which requires those libraries to provide free access to the government documents that they receive to the public. But how easy is it for the public to enter and access the free government information at those libraries?

I asked in Twitter about the guest access in academic libraries to computers and e-resources. Approximately 25 academic librarians generously answered my question. (Thank you!) According to the responses in Twitter,  almost all except a few libraries ( mentioned in Twitter responses) offer guest access to computers and e-resources on-site. It is to be noted, however, that a few offer the guest -access to neither. Also some libraries limit the guests’ computer-use to 30 minutes – 4 hours, thereby restricting the access to the library’s electronic resources as well. Only a few libraries offer free wi-fi for guests. And at some libraries, the guest wi-fi users are unable to access the library’s e-resources even on-site because the IP range of the guest wi-fi is different from that of the campus wi-fi.

I am not sure how many academic libraries consciously negotiate the walk-in users’ on-site access with e-resources vendors or whether this is done somewhat semi-automatically because many libraries ask the library building IP range to be registered with vendors so that the authentication can be turned off inside the building. I surmise that publishers and database vendors will not automatically permit the walk-in users’ on-site access in their licenses unless libraries ask for it. Some vendors also explicitly prohibit libraries from using their materials to fill the Interlibrary loan requests from other libraries. The electronic resource vendors and publishers’ pricing has become more and more closely tied to the number of patrons who can access their products. Academic libraries has been dealing with the escalating costs for electronic resources by filtering out library patrons and limiting the access to those in a specific disciplines.  For example, academic medical and health sciences libraries often subscribe to databases and resources that have the most up-to-date information about biomedical research, diseases, medications, and treatments. These are almost always inaccessible to the general public and often even to those affiliated with the institution. The use of these prohibitively expensive resources is limited to a very small portion of people who are affiliated with the institution in specific disciplines such as medicine and health sciences. Academic research libraries have been partially responsible for the proliferation of these access limitations by welcoming and often preferring these limitations as a cost-saving measure. (By contrast, if those resources were in the print format, no librarian would think that it is OK to permanently limit its use to those in medical or health science disciplines only.)

Too-comfortable libraries do not ask themselves if they are serving the public good of providing access to information and knowledge for those who are in need but cannot afford it. Too-comfortable libraries see their role as a mediator and broker in the transaction between the information seller and the information buyer. They may act as an efficient and successful mediator and broker. But I don’t believe that that is why libraries exist. Ultimately, libraries exist to foster the sharing and dissemination of knowledge more than anything, not to efficiently mediate information leasing.  And this is the dangerous idea: You cannot put a price tag on knowledge; it belongs to the human race. Libraries used to be the institution that validates and confirms this idea. But will they continue to be so in the future? Will an academic library be able to remain as a sanctuary for all ideas and a place for sharing knowledge for people’s intellectual pursuits regardless of their institutional membership? Or will it be reduced to a branch of an institution that sells knowledge to its tuition-paying customers only? While public libraries are more strongly aligned with this mission of making information and knowledge freely and openly available to the public than academic libraries, they cannot be expected to cover the research needs of patrons as fully as academic libraries.

I am not denying that libraries are also making efforts in continuing the preservation and access to the information and resources through initiatives such as Hathi Trust and DPLA (Digital Public Library of America). My concern is rather whether academic research libraries are becoming perhaps too well-adapted to the times of the Internet and online resources and too comfortable serving the needs of the most tangible patron base only in the most cost-efficient way, assuming that the library’s mission of storing and disseminating knowledge can now be safely and neutrally relegated to the Internet and the market. But it is a fantasy to believe that the Internet will be a sanctuary for all ideas (The Internet is being censored as shown in the case of Tarek Mehanna.), and the market will surely not have the ideal of the free and open access to knowledge for the public.

If libraries do not fight for and advocate those who are in need of information and knowledge but cannot afford it, no other institution will do so. Of course, it costs to create, format, review, and package content. Authors as well as those who work in this business of content formatting, reviewing, packaging, and producing should be compensated for their work. But not to the extent that the content is completely inaccessible to those who cannot afford to purchase but nevertheless want access to it for learning, inquiry, and research. This is probably the reason why we are all moved by Swartz’s Guerrilla Open Access Manifesto in spite of the illegal implications of the action that he actually recommended in the manifesto.

Knowledge and information is not like any other product for purchase. Sharing increases its value, thereby enabling innovation, further research, and new knowledge. Limiting knowledge and information to only those with access privilege and/or sufficient purchasing power creates a fundamental inequality. The mission of a research institution should never be limited to self-serving its members only, in my opinion. And if the institution forgets this, it should be the library that first raises a red flag. The mission of an academic research institution is to promote the freedom of inquiry and research and to provide an environment that supports that mission inside and outside of its walls, and that is why a library is said to be the center of an academic research institution.

I don’t have any good answers to the inevitable question of “So what can an academic research library do?” Perhaps, we can start with broadening the guest access to the library computers, wi-fi, and electronic resources on-site. Academic research libraries should also start asking themselves this question: What will libraries have to offer for those who seek knowledge for learning and inquiry but cannot afford it? If the answer is nothing, we will have lost libraries.

In his talk about the Internet Archive’s Open Library project at the Code4Lib Conference in 2008 (at 11:20), Swartz describes how librarians had argued about which subject headings to use for the books in the Open Library website. And he says, “We will use all of them. It’s online. We don’t have to have this kind of argument.” The use of online information and resources does not incur additional costs for use once produced. Many resources, particularly those scholarly research output already have established buyers such as research libraries. Do we have to deny access to information and knowledge to those who cannot afford but are seeking for it, just so that we can have a market where information and knowledge resources are sold and bought and authors are compensated along with those who work with the created content as a result? No, this is a false question. We can have both. But libraries and librarians will have to make it so.

Videos to Watch


“Code4Lib 2008: Building the Open Library – YouTube.”

“Aaron Swartz on Picking Winners” American Library Association Midwinter meeting, January 12, 2008.


“Freedom to Connect: Aaron Swartz (1986-2013) on Victory to Save Open Internet, Fight Online Censors.”

REFERENCES

“Aaron Swartz.” 2013. Accessed February 10. http://www.aaronsw.com/.

“Aaron Swartz – Wikipedia, the Free Encyclopedia.” 2013. Accessed February 10. http://en.wikipedia.org/wiki/Aaron_Swartz#JSTOR.

“Aaron Swartz on Picking Winners – YouTube.” 2008. http://www.youtube.com/watch?feature=player_embedded&v=BvJqXaoO4FI.

“Aaron Swartz’s Suicide Shows the Risk of a Too-comfortable Internet – The Globe and Mail.” 2013. Accessed February 10. http://www.theglobeandmail.com/commentary/aaron-swartzs-suicide-shows-the-risk-of-a-too-comfortable-internet/article7509277/.

“Academics Remember Reddit Co-Founder With #PDFTribute.” 2013. Accessed February 10. http://www.slate.com/blogs/the_slatest/2013/01/14/aaron_swartz_death_pdftribute_hashtag_aggregates_copyrighted_articles_released.html.

“After Aaron, Reputation Metrics Startups Aim To Disrupt The Scientific Journal Industry | TechCrunch.” 2013. Accessed February 10. http://techcrunch.com/2013/02/03/the-future-of-the-scientific-journal-industry/.

American Library Association, “A Memorial Resolution Honoring Aaron Swartz.” 2013. http://connect.ala.org/files/memorial_5_aaron%20swartz.pdf.

“An Effort to Upgrade a Court Archive System to Free and Easy – NYTimes.com.” 2013. Accessed February 10. http://www.nytimes.com/2009/02/13/us/13records.html?_r=1&.

Bonfield, Brett. 2013. “Aaron Swartz.” In the Library with the Lead Pipe (February 20). http://www.inthelibrarywiththeleadpipe.org/2013/aaron-swartz/.

“Code4Lib 2008: Building the Open Library – YouTube.” 2013. Accessed February 10. http://www.youtube.com/watch?v=oV-P2uzzc4s&feature=youtu.be&t=2s.

“Daily Kos: What Aaron Swartz Did at MIT.” 2013. Accessed February 10. http://www.dailykos.com/story/2013/01/13/1178600/-What-Aaron-Swartz-did-at-MIT.

Dupuis, John. 2013a. “Around the Web: Aaron Swartz Chronological Link Roundup – Confessions of a Science Librarian.” Accessed February 10. http://scienceblogs.com/confessions/2013/01/20/around-the-web-aaron-swartz-chronological-link-roundup/.

———. 2013b. “Library Vendors, Politics, Aaron Swartz, #pdftribute – Confessions of a Science Librarian.” Accessed February 10. http://scienceblogs.com/confessions/2013/01/17/library-vendors-politics-aaron-swartz-pdftribute/.

“FDLP for PUBLIC.” 2013. Accessed February 10. http://www.gpo.gov/libraries/public/.

“Freedom to Connect: Aaron Swartz (1986-2013) on Victory to Save Open Internet, Fight Online Censors.” 2013. Accessed February 10. http://www.democracynow.org/2013/1/14/freedom_to_connect_aaron_swartz_1986.

“Full Text of ‘Guerilla Open Access Manifesto’.” 2013. Accessed February 10. http://archive.org/stream/GuerillaOpenAccessManifesto/Goamjuly2008_djvu.txt.

Groover, Myron. 2013. “British Columbia Library Association – News – The Last Days of Aaron Swartz.” Accessed February 21. http://www.bcla.bc.ca/page/news/ezlist_item_9abb44a1-4516-49f9-9e31-57685e9ca5cc.aspx#.USat2-i3pJP.

Hellman, Eric. 2013a. “Go To Hellman: Edward Tufte Was a Proto-Phreaker (#aaronswnyc Part 1).” Accessed February 21. http://go-to-hellman.blogspot.com/2013/01/edward-tufte-was-proto-phreaker.html.

———. 2013b. “Go To Hellman: The Four Crimes of Aaron Swartz (#aaronswnyc Part 2).” Accessed February 21. http://go-to-hellman.blogspot.com/2013/01/the-four-crimes-of-aaron-swartz.html.

“How M.I.T. Ensnared a Hacker, Bucking a Freewheeling Culture – NYTimes.com.” 2013. Accessed February 10. http://www.nytimes.com/2013/01/21/technology/how-mit-ensnared-a-hacker-bucking-a-freewheeling-culture.html?pagewanted=all.

March, Andrew. 2013. “A Dangerous Mind? – NYTimes.com.” Accessed February 10. http://www.nytimes.com/2012/04/22/opinion/sunday/a-dangerous-mind.html?pagewanted=all.

“MediaBerkman » Blog Archive » Aaron Swartz on The Open Library.” 2013. Accessed February 22. http://blogs.law.harvard.edu/mediaberkman/2007/10/25/aaron-swartz-on-the-open-library-2/.

Peters, Justin. 2013. “The Idealist.” Slate, February 7. http://www.slate.com/articles/technology/technology/2013/02/aaron_swartz_he_wanted_to_save_the_world_why_couldn_t_he_save_himself.html.

“Public Access to Court Electronic Records.” 2013a. Accessed February 10. http://www.pacer.gov/.

“Publishers and Library Groups Spar in Appeal to Ruling on E-Reserves – Technology – The Chronicle of Higher Education.” 2013. Accessed February 10. http://chronicle.com/article/PublishersLibrary-Groups/136995/?cid=pm&utm_source=pm&utm_medium=en.

“Remember Aaron Swartz.” 2013. Celebrating Aaron Swartz. Accessed February 22. http://www.rememberaaronsw.com.

Rochkind, Jonathan. 2013. “Library Values and the Growing Scholarly Digital Divide: In Memoriam Aaron Swartz | Bibliographic Wilderness.” Accessed February 10. http://bibwild.wordpress.com/2013/01/13/library-values-and-digital-divide-in-memoriam-aaron-swartz/.

Sims, Nancy. 2013. “What Is the Government’s Interest in Copyright? Not That of the Public. – Copyright Librarian.” Accessed February 10. http://blog.lib.umn.edu/copyrightlibn/2013/02/what-is-the-governments-interest-in-copyright.html.

Stamos, Alex. 2013. “The Truth About Aaron Swartz’s ‘Crime’.” Unhandled Exception. Accessed February 22. http://unhandled.com/2013/01/12/the-truth-about-aaron-swartzs-crime/.

Summers, Ed. 2013. “Aaronsw | Inkdroid.” Accessed February 21. http://inkdroid.org/journal/2013/01/19/aaronsw/.

“The Inside Story of Aaron Swartz’s Campaign to Liberate Court Filings | Ars Technica.” 2013. Accessed February 10. http://arstechnica.com/tech-policy/2013/02/the-inside-story-of-aaron-swartzs-campaign-to-liberate-court-filings/.

“Welcome to Open Library (Open Library).” 2013. Accessed February 10. http://openlibrary.org/.

West, Jessamyn. 2013. “Librarian.net » Blog Archive » On Leadership and Remembering Aaron.” Accessed February 21. http://www.librarian.net/stax/3984/on-leadership-and-remembering-aaron/.

 

Common Misconceptions about Library Job Search: What I have learned from the other side of the table

I have been invited to speak as a panelist for the American Libraries Live Episode 2 on Thursday, January 10th at 2pm EST. Since this program will feature David Connolly, who manages the ALA JobList site (which every budding librarian should know about), and Jill Klees, a Career Liaison who works with the San Jose State University School of Library and Information Science, it is going to be informative for sure. So if you are looking for your first librarian position or getting ready for job search, make sure to tune in.

Previously, I wrote about personal branding for new and budding librarians and interviewed a few librarians for my blog who were successful in landing their first librarian job. (Search for ‘Interview with brand-new librarians’ in the search box on the right if you want to check them out. The links are also at the end of this post.) But for the last four years or so, I had opportunities to serve on several search committees, to hire many library assistants myself, and to be at many candidate interviews and presentations. So, in this post I would like to share several things that I have learned about library job search from the other side of the table, that is, not the job-seeking but the hiring side.

As everyone knows, job search is a stressful process. You may have been searching for a job for a long time. You may have been without a job for a while. You may have been selected many times for a phone or in-person interview only to hear that the job went to someone else. You may even had been offered a job and then told that the position was canceled last minute for the budget issues. You will be anxious and worried about the future. You might even doubt if any library will ever offer you a job. You may start to feel desperate and depressed. Well, this is not just you but something that almost everyone goes through a job search process. But still, that won’t cheer you up much while you are still looking for a job. The worst part of job search is the feeling that you are powerless.

But what I have learned from being at the hiring side of the table is that this is not necessarily the case. The hiring process is just as stressful to an employer as the job search process is to a job applicant. There are many misconceptions that job applicants tend to subscribe to but are not necessarily true. Here are several of them, and I will explain why these are misconceptions even though each of them may appear pretty convincing. Hopefully this will help you to get a more balanced view about the whole process than I had and reduce some of the anxiety and stress you are bound to feel during the job search.

1. Since my MLIS degree is brand-new, I won’t stand a chance competing with more experienced librarians applying for the same position, right? No.

This is common fear that many new LIS graduates have. But the truth of the matter is that many employers actually prefer new graduates to experienced librarians for a variety of reasons. Many employers think that new LIS graduate are likely to be (a) more up-to-date with new library trends, (b) more capable with technology, and (c) more enthusiastic and energetic. These are great strengths to many employers’ eyes.  Now it is up to you to show them that all these strengths apply to you.  Sometimes, employers explicitly look for candidates with a specific amount of work experience in a particular field. But if that is the case, the job positing will clearly state so. If no such condition is found in the posting however, you can safely assume that new graduates are welcome to apply.

So don’t worry in advance whom you are going to be competing with. Instead, focus on what contribution you can make to the position if you are selected.

2. I will be at a disadvantage if I don’t want to relocate. I will be at a disadvantage if I apply for a job far away from where I currently reside. Right? Not really.

Generally, finding a job can take less time if you are willing to relocate. However, it is also true that many employers prefer to hire local candidates for a variety of reasons. Many employers are willing to fly qualified candidates across the continent for an interview as long as a candidate has qualifications they want. But some employers like to save expenses involved with bringing in a candidate from far away. In such cases, you may get invited for an interview even if you are not the top candidate because there is little cost involved. Sometimes, it is not expenses that make employers prefer local candidates. They may be interested in those who are more likely to stay with them rather than leaving after a few years of service. They may want someone who is more familiar with the local culture and environment.

The point is that many employers will make different decisions based upon different considerations at different times. Those considerations are almost impossible for a job candidate to predict. So my advice is to simply apply for the positions that match your experience and skill set. If you are willing to relocate, apply for out-of-state jobs. If you are unwilling or unable to relocate, then focus on the jobs available in your area and don’t worry about others.  Do your best at what you can do, and do not worry about things that you have no control over.

3. Applying for as many jobs as possible will increase the chance of landing a job. No.

This seems to be simple enough. The more jobs you apply for, the more chances you will have in getting an interview at least, right? Well, unfortunately, finding a job is not like winning a lottery. The fact that you submitted your resume and cover letter has almost nothing to do with the chance of being considered as a candidate for the position. You will be considered so only if your resume and cover letter actually show that you are qualified for and likely to be a good fit for the position. Otherwise, the act of submitting an application is just a waste of time. I know that many send in applications to jobs that they are remotely qualified for or are not even half-enthusiastic for the reason of ‘just in case.’ This is understandable, but what it does is to lessen your anxiety by giving you a false sense of doing everything you can more than to actually raise your chance of being called for interviews and getting actual job offers.

Therefore, invest your time and energy in selecting the most relevant jobs to your qualifications and in making your applications for those jobs as good as they can be. This takes time and focus, and you cannot maintain this level of perfection if you are applying for as many jobs as possible. It will be hard, but be wise and selective in applying for positions, so that when you do apply you can give all you got.

4. In order to get the job offer, I have to meet ‘all’ the qualifications in the job posting. No. 

A job posting is often a wish list of qualifications and skills. So if these do not match 100% with what you have, don’t be discouraged. Apply if you meet their base qualifications, that is, all of the required qualifications. But focus in the cover letter and the resume on showing that you do have relevant experience and skills and how they will allow you to quickly learn the rest of needed skills, that is, some of the desired but not required qualifications.

If you are unsure, step back and try to think in the shoes of a hiring manager. If you were a hiring manager, what would be the absolutely necessary qualifications and skills for the position? What would they consider as great strengths? What would they consider as something that they can easily teach you or something that they need you as an expert for? What would be a reason for the hiring manager to prefer you to more experienced candidates? Try to answer these things from the employer’s point of view while being honest and realistic about yourself. If you are called for an interview, be sure to ask about these things. The interviewers will be more than happy to tell you about the position you are applying for.

Also important is your interest and eagerness to pick up new skills and apply them to work. This is really important to employers. They know that skills can be learned but passion and enthusiasm are harder to find. So make sure that this comes out during the interview process.

5. If I am being called for a phone or in-person interview, the search committee and the hiring manager would be already familiar with everything I wrote in the cover letter and resume for sure. No.

The search committee members do their best to prepare for interviews, but they deal with a large volume of cover letters and resumes. They interview multiple candidates and can be serving on multiple search committees at the same time. Scheduling interviews itself can take up to 2-3 weeks at a large organization. So even if you were selected for an interview, your interviewers may well have to be reminded of why they picked you in the first place and what makes you a great candidate for the position.

Never assume that your interviewers would remember everything you wrote in your application. Do not repeat everything you put down in your cover letter or resume. But make sure to present the most important part of it in your interview more succinctly and convincingly. The search committee knows that they have already liked what they saw in your cover letter and resume. But it is up to you to make them remember and be assured of that in person (or over the phone).

6. Those who interview me will be looking for my weaknesses or flaws. Not at all.

When one is interviewing for a job, the whole interview process can seem intimidating. But believe it or not, the search committee and the hiring manager are the ones who want to see you successful most. They will ask questions, hoping and praying that you would give good or correct answers, and they really want your presentation to be excellent.

Why? It is because they already picked you once, twice, or three times out of a huge pile of resumes and cover letters. Just as you have worked on your cover letter and resume for hours, your search committee worked for hours to find out qualified candidates for the position. (And you would think that there would be plenty of qualified candidates in a tough job market. Surprisingly, this is not the case, more often than not. It is really really hard to find good candidates for many positions. So if you are one of them, they are more than happy to see you!) Remember this, and you will find a whole job search and interview process less daunting, intimidating, and stressful.

Last thought

Mostly what I really wanted to address is how to eliminate some of the anxiety and stress that are bound to go along with many new LIS graduates’ job search process. This is best dealt with by realizing that (a) some of the worries may be groundless, can be handled productively, or simply beyond control and  that (b) job search and hiring are two sides of one coin and share one and the same goal: a fit between a person and an organization. No doubt finding this fit can take a while because the ‘fit’ is more than just a sum of work experiences or the list of skills. But with patience and smart strategies, you can make the process as less stressful as possible. Please share any tips you can offer in the comments!

I am closing this post with some really excellent tips from the librarian who has a great deal of experience in hiring librarians (much much more than I have) and was generous enough to share them with me for all of you.

  • Never hide who you are or what’s happened in your career.
  • Don’t avoid dates on resumes and make a resume a clear and simple progression of what you’ve done.
  • And being clear about your jobs and education is infinitely more important that some bland statement of objectives.
  • Do not repeat what is on the resume in the cover letter.
  • Look for an eloquent and simple way of expressing who you are.
  • Demonstrate your ability and confidence; don’t just state that you are capable
  • Ask lots of good questions.